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 SHILOH VILLAGE COUNCIL MEETING

      Regular Meeting

      August 28, 2018

 Mayor Hall called the meeting to order at 6:05 p.m. The meeting was opened with a prayer, followed by the Pledge of Allegiance.  Persons attending: William Castle, P; Lisa Mireles, P; Johnny Shepherd, P; Richard Stephens, P; Danny Bailey, P; Jayne Boock, P;  Adm. Bruce Wiser, Abs., Excused;  F/O Sherri Copley, P; Zoning Inspector, Chad Martin, Abs., Excused;  Mayor Hall, P. Minutes of the previous meetings held on August 7, 2018 were read, edited, and approved. 

Bills
  • See attached.  The bills were presented and examined.  Mrs. Boock made the motion to pay the bills, including pre-approval for the Plymouth Hardware, seconded by Mr. Bailey, RC 6 yea.
 Old Business 
          
Mrs. Boock asked if we had anyone new to install the water meters.  Mayor Hall said that she spoke with someone that is interested in installing them.  She said that there just needs to be a meeting with Mr. Wiser.  Mrs. Boock asked if he has done this work and is qualified and Mayor Hall stated that he is.           
Mrs. Boock also asked if there is any road paving planned.  Sherri said there is not.  She said that last year there was some tar and chip done, but with the decrease in the funds each year, there isn’t any planned.  She said she just received paperwork stating the amount for the roads will be even less next year.           
Mrs. Boock said she that she wanted to thank everyone that volunteered and helped with the car show.  She said that she thought it went very well.  She said it was obvious that a lot of hard work and thought went into it.           
She then discussed the flowers at both ends of town.  Council decided on having The Black Eyed Susan’s, which is the Village flower, at both ends.           

Mr. Stephens said he spoke with a contractor that will be coming to the municipal building and give an estimate for the repairs.           

Mr. Shepherd asked if the Mechanic Street tower is going to be filled.  Mayor Hall said that is Mr. Wiser’s intention, but he has steps to take first.  Mr. Shepherd went on to say that there a couple of dead trees that need to be taken down.  He said that if a storm knocks them down, they could take down power lines.  Mayor Hall asked if they are on Village or private property.  Mr. Shepherd said he wasn’t sure.           
Mr. Shepherd then asked if the guys are going to do anymore road patching.  He said that there are still streets that need done and fall is coming.

New Business/Legislation            

Sherri told Council that these 3 resolutions are all required in order to receive the CDBG grant.           
RESOLUTION 2018-6           
A Resolution approving the Residential Anti-Displacement and Relocation Assistance Plan.           
Sherri explained that this resolution pertained to relocation of low to moderate income housing, if such housing was to be affected by the new sewer plant.  Even though it does not, it still is required.
           
Mrs. Boock made the motion to suspend the three reading rule, seconded by Mr. Castle, RC 6 yea.  Mr. Bailey made the motion to pass Resolution 2018-6, seconded by Mrs. Boock, RC 6 yea.
           
RESOLUTION 2018-7           
A Resolution to Seek Funding from the HUD-CDBG Residential Public Infrastructure Grant Program for the Shiloh Sewer Treatment Plant Upgrade Project and to Hold Public Meetings on This Application.           

Sherri said that those meetings were already held and no additional meetings are required.                       
Mrs. Boock made the motion to suspend the three reading rule, seconded by Mr. Castle, RC 6 yea.  Mr. Bailey made the motion to pass Resolution 2018-7, seconded by Mr. Castle, RC 6 yea.                       

RESOLUTION 2018-8           

A Resolution Authorizing the Rural Community Assistance Program (RCAP) to complete the application processes and administration on behalf of the Village.                       

Mrs. Boock made the motion to suspend the three reading rule, seconded by Mr. Castle, RC 6 yea.  Mr. Bailey made the motion to pass Resolution 2018-8, seconded by Mrs. Boock, RC 6 yea. 

Guest Presentation

Mayor Hall welcomed Mr. Kermit Noble and Ms. Clara Billotte from the Shiloh Area Historical Society.  Mr. Kermit started by asking Council to consider a limited mobility ramp at the front entrance of 18 West Main Street.  He spoke of several factors including safety and esthetics.  He said that he was not sure of the cost or regulations surrounding this issue.  Mayor Hall said that she would ask the Village Zoning Inspector to find out the regulations and then an accurate cost estimate could be obtained.Mr. Noble and Ms. Billotte then spoke about the upcoming OPEN DOORS event.  They explained that the mission is to promote awareness and discovery of Ohio history its people, and local history.  The event theme is Honoring our Local Military Men & Women. They went on to say there are several activities scheduled starting with a ceremony at the Freedom Monument by the Sheriff Outpost.  The ceremony will begin at 1:00 p.m. on Sunday, September 16, 2018.  After the ceremony, the museum will be open for the afternoon and refreshments will be served.  They invited Mayor Hall and Council to attend and to pass the word on to residents and anyone that would like to attend.  Mayor Hall thanked them for coming in and said that she would help in any way possible. 

Resident’s Input

Mayor Hall welcomed Mr. Gary Blankenship and asked if he had anything for Council.  He explained that he has a purchased a home on Main Street that he is going to rent out.  While he is repairing the home, he said that he needs a little water, but not enough to pay for a month’s rate.  He asked Council if there was any way he could pay a smaller fee for the water during the construction phase. Council discussed several options and the current resolutions/ordinances.  They decided that currently, there aren’t any options for a reduced rate.  They did agree though to have a utility committee meeting and discuss it.  The Utility Committee meeting will be Wednesday, September 5, 2018 at 11:00 a.m. in the municipal building.           

Village Inspector’s Report           

Village Administrator’s Report

Mayor Hall read Mr. Wiser’s report aloud.  Council discussed several aspects of the report.

Fiscal Officer’s Report            

Sherri started off with telling Council that she is learning a lot from the auditor.  She said that he strongly suggested they Village obtain a credit card instead of a debit card.  He said that it offers more protection.  She said that she went to the bank and got some information on a credit card and passed it to Council to review.  Council decided to have Sherri get more specific information on a credit card through the bank.           

She went on to say that the auditor also strongly encouraged more policies to be set.  She said that he thinks a Policy and Procedure Binder with the following polices would be very beneficial.  He suggests a travel policy, budgetary policy, investment policy, record retention policy, and credit card policy.  While the Village currently has the last two on file, the auditor did not feel they were specific enough.  She read Council the criteria that the credit card policy should have and said that these policies will be a work in progress for a while.

Sherri told Council that she could not find a policy on employees obtaining raises after completion of training and the two year payback period that Council has told her about.  Mrs. Boock stated that needed to be corrected immediately.  After discussion, Mrs. Boock made the motion to have new legislation drawn up stating that a $1.00 raise would be given after certification, with the stipulation that the employee must work for the Village for two years.  In the event that he does not, he will be required to reimburse the village for the training and incidental expenses.  Mr. Bailey seconded the motion, RC 6 yea.           

Finally Sherri explained the revenue and expense status reports.  She said that she did not include those in the packet of paperwork she gave them each the first meeting of the month.  Upon speaking to the auditor though, he felt those were important items for Council members to review.  So she gave them a copy of each and said those would now be included in their monthly packet.                   

Standing Committee Reports 

Council Member’s Miscellaneous Reports                                    

Mr. Bailey said he was approached by a resident that said his sidewalk was broken when the water line was put down High Street.  He said that heavy machinery was parked on it and cracked the cement.  He asked that the issue be solved.  Mayor Hall said she would have the guys look at it.           

Mrs. Boock said that there will be a “Thank You” party held for Dennis and Rose Jaeckin for their 20 years of service for the food pantry.  She said the party will be held on September 30, 2018, 2-4 p.m. at St. Joseph’s Church in Plymouth.           

Mayor’s Report           

Mayor Hall told Council that she would be attending Mayor’s Court Training in November.  She said that due to the fact she would have to be in Columbus at 8:45 in the morning, she would like their permission to get a hotel room.  She said that morning rush hour is hectic and that she would rather stay at the hotel the training is held at.  Mr. Bailey made the motion to have Mayor Hall get a hotel room the night before her training, seconded by Mr. Stephens, RC 6 yea.  Mayor Hall thanked council and said that she deeply appreciated it.

Executive Session
                   
Mayor Hall said there was a need for executive session to discuss personnel.    Mr. Bailey made the motion to enter executive session, seconded by Mr. Castle. 

Adjournment           

Mr. Shepherd made the motion to adjourn, Mrs. Boock seconded it.  The next regular council meeting will be September 11, 2018 at 6:00 p.m.    



 


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