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Current Council Meeting Minutes

 

SHILOH VILLAGE COUNCIL MEETING

Regular Meeting

June 13, 2017

 

           

            Mayor Hall called the meeting to order at 6:06 p.m.  The meeting was opened with a prayer, followed by the Pledge of Allegiance.  Persons attending:  Jayne Boock, Abs. Excused; Jake Stephens Jr., Abs. Excused;  Lisa Mireles, P; Betty Shepherd, P; Ricky Shepherd, Abs. Unexcused; Danny Bailey, P;  Adm. Bruce Wiser, Abs. Excused;  F/O Sherri Copley, P;  Mayor Hall, P.  Minutes of the previous meeting held on May 23, 2017 were read, edited, and approved.

 

Bills

  • See attached.   The bills were presented and examined.  Mrs. Shepherd made the motion to pay the bills, seconded by Mr. Bailey.  RC 3 yea.   

Old Business

           

            Mrs. Shepherd asked if we had any applications for zoning inspector.  She said that there are several houses with very high grass/weeds and the house on Pettit St. has dumpsters, but is not cleaned up yet.  Mayor Hall told Council that she had 4 applicants and would be setting up interviews for the following week.

           
 

New Business/Legislation



Resolution 2017-2

            A Resolution to contract with CTI Engineers for it’s Design and Construction of the Village’s New Wastewater Treatment Plant.  1st reading

 

            Sherri read the Resolution aloud.  Mayor Hall said that with only 3 council members present it could not be voted on.  Council went into discussion about the testing that CT Consultants had already done and what would be best for the Village.  Mayor Hall said that she herself respected Mr. Wiser’s opinion.  She went on to say that Mr. Wiser is very intelligent on these matters and has always only wanted what was best for the village.

 

            Sherri told Council that there were questions raised at the last meeting about Resolution 2016-3.  She said that since she and 3 of the current council members were not present at the time it was passed, she brought it and read it to Council, “A Resolution to enter into an agreement with CT Consultants for professional engineering services for the 2016 wastewater treatment project.  Mrs. Boock made the motion on March 26, 2016 to pass 2016-3, seconded by Mr. Johnny Shepherd. 

            Mr. Johnny Shepherd spoke up that he remembered that meeting.  He said that the Village needed to respond quickly to the EPA and that CT was able to handle their demands.  He asked if passing Resolution 2016-3 meant Council had already chosen CT to design the Wastewater Treatment Plant.  Mayor Hall said that she didn’t know the answer and would need to speak with the Village Solicitor about it.


Guest Presentation


Resident’s Input
         

Village Inspector’s Report


Village Administrator’s Report

           

  • See attached.

 

Mayor Hall read the report aloud.  Johnny spoke about the dye testing done.  He also spoke about Guthrie Road and E. Main Street.

 

Fiscal Officer’s Report


            Sherri said that she had spoken with Mrs. Boock about the annual garage sales.  She told Council that Mrs. Boock said they were usually held the weekend before the ox roast, which would make them July 20, 21, and 22, this year.  Council thought that would work best. 

            She also gave them an extended warranty contract from Pittsburgh Tank to review.  She explained that Mr. Wiser had intended to show it to them himself that evening, but he spent the weekend in the hospital and wasn’t able to attend this meeting.  Council overlooked the warranty and decided to talk to Mr. Wiser before taking any action.

            Sherri also spoke about the $35 yearly pool fee.  She said that she understands it was intended to help cover the expenses for resident’s topping off their pools throughout the summer due to evaporation and cleaning.  However, some residents are actually using their hose and filling their entire pool.  Being a pool owner herself, she said that if you filled those same pools in any other town or had the water hauled in, you would pay $500-$600 depending on the size of the pool.  Mayor Hall said this something the Utility Committee needs to discuss.

            She told Council that she had an email from Mr. Baxa at RCAP and 15 more surveys were needed to make it a valid survey.  She also read an email from CT Consultants which had guidelines for the wastewater treatment plant funding and deadline for submitting the PTI to the EPA.

            Sherri also spoke about getting Superior, Scott, and High Street, along with the village’s portion of Noble Road chip and sealed.  She said she had been in contact with Cass Twp. in help with getting better deals.  Mr. Bailey made the motion to get those roads chip and sealed, seconded by Mrs. Shepherd, RC 3 yea.

 

Standing Committee Reports


Council Member’s Miscellaneous Reports


            Mr. Bailey said that a resident spoke to him about a dead tree that is in the alley beside his property.  He told Mr. Bailey that he would be willing to pay half, if the village covered the other half to have it removed.  Council discussed this and decided to get an estimate on it.

            Mrs. Mireles says she has had residents asking about various illegal activities. Mayor Hall said that they should call The Richland County Sheriff and not Council Members.   Mrs. Mireles also said there’s a dip on Delaware that needs built back up.

 

Mayor’s Report


            Mayor Hall said that the Park Committee needs to meet to make preparations for the Ox Roast.  She said that it will be here quickly.  She talked about getting ready for the parade and nominations for Grand Marshall.  Mayor Hall also spoke about the current member’s that want to run for Council again in November.

            She went on to ask Council about having a special meeting to make a decision about the wastewater treatment design.  She said that with the deadlines coming up, she didn’t feel they should wait until the next meeting to make the decision.  Council discussed several options and decided they wanted a Special Meeting on Thursday, June 15, 2017 at 4:00 p.m.

           

Executive Session

           

            Mr. Bailey made the motion to enter into Executive Session to discuss a contract.  Mrs. Mireles seconded it. 

 

Adjournment

            Mr. Bailey made the motion to adjourn, Mrs. Shepherd seconded it.  The next regular council meeting will be June 26, 2017 at 4:00 p.m.


 


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