Current Council Meeting Minutes
SHILOH VILLAGE COUNCIL MEETING
May 23, 2017
Mayor Hall called the meeting to order at 5:06
p.m. The meeting was opened with a
prayer, followed by the Pledge of Allegiance.
Persons attending: Jayne Boock,
Abs. Excused; Jake Stephens Jr., P; Lisa
Mireles, P; Betty Shepherd, P; Ricky Shepherd, Abs. Unexcused; Danny Bailey,
P; Adm. Bruce Wiser, P; Insp. Steve Bassin, Abs.; F/O Sherri Copley,
P; Mayor Hall, P. Minutes of the previous meeting held on May
9, 2017 were read, edited, and approved.
- See attached.
The bills were presented and examined.
Mr. Bailey made the motion to approve the bills, including pre-approval
of the Plymouth Hardware Bill, seconded by Mr. Stephens, RC 4 yea.
Shepherd asked if the tile was finished on East Main Street. Mr. Wiser said that he didn’t know there was
a problem with the tile. Mrs. Shepherd
said she thought it hadn’t been finished.
Mr. Wiser said that when he spoke with Johnny Shepherd about it, Johnny
thought that maybe there was another pole through the tile, but there hasn’t
been any evidence to prove that.
Shepherd also asked about the flooding on Guthrie. Mr. Wiser said that Sherri and Mark Figley
had gone to the Cass Twp. meeting. There
are several factors that all contribute to the flooding. Cass Twp. feels part of the problem is the
rock that is on the side of the road.
They feel that doesn’t allow the water to run off the road. Mr. Wiser said that we will remove the dirt
that is there, but that just means the water will still standing by the road, but
at least not on it. There are also
problems with the tile and that still has to be determined the best way to fix
Bailey told Council that he and Johnny Shepherd took down the old unsafe lights
at the ball field. While they can’t be
replaced yet, at least it is safer.
CTI made their presentation to Council regarding the
sanitary sewer project. They presented a
slide show. It showed other
towns/villages that they have done projects for. It also showed what plans they think the
Village should use. They feel it would
be best to install Rotating Biological Contactors. They feel this would eliminate the problems
the Village has and satisfy all the EPA standards
Poggemeyer made their presentation to Council. They took a different approach. They spoke about the funding aspects of the
project first. Then they spoke about
doing testing to determine where the problems are and what they could do about
CT Consultants made their presentation to
Council. They discussed the findings and
orders of the EPA and how they could use some of the existing plant and
add/redo features to make it handle the flow better and eliminate the mercury
problems. They feel this would be the
Village’s best option.
After the engineering firms left, Council, Mayor Hall
and Mr. Wiser discussed the options. Mr.
Wiser told Council that they had a hard decision to make. He said that all three firms were extremely
well qualified and would do a good job for the Village. He
said he was very impressed with all three firms, but especially liked CT
Consultants. He said they have already
done much of the testing and if CTI or Poggemeyer took it over, they would redo
the tests and cost the Village more.
Mrs. Shepherd said that she really liked CTI’s
presentation and felt they would do the best job for the Village. She made the motion to have a Resolution
drawn up selecting CTI to do the engineering project. Mr. Bailey seconded it. Mrs. Shepherd, yea; Mr. Bailey, yea; Mr. Stephens, nay; Mrs. Mireles, yea. The resolution will be drawn up to be voted
After Mr. Wiser
reported to Council, he spoke about the streets. He told Council that the Village gets a lot
less for streets now compared to years ago.
He said that it seems we have to spend all of our road money for our
portion of Noble Road which leaves nothing for other roads in the Village. He said that he and Sherri were working on
trying to get some other roads done this year too.
Mrs. Mireles asked
about the bucket truck. She said that it
has needed a lot of work this year and was wondering if it would be better to
get a newer truck. Mr. Wiser said that
would be too expensive for the Village.
He said the Village may be better off to contract out with someone than
to keep repairing the truck or buying a new one.
told Council what had happened with the trees during the storm Thursday
night. The storm hit Shiloh pretty badly
and trees were down along with some power lines. Shiloh called in Plymouth to assist and they
brought a truck and were able to get power restored. On Friday, the situation was assessed and it
was determined that several more trees needed to come down. These trees were now in danger of falling and
taking power lines down with them.
Shiloh called several tree companies.
One of them could come out on Friday evening to check things out. After speaking with the homeowners, one said
they would take their own tree down. Two
others agreed the trees needed to come down but didn’t have the money right
then. Sherri said that the Village would
pay the bill up front, and the homeowners could pay it back to the Village
within 3 months. Both homeowners agreed
to that. The home that only had one tree
removed has already repaid the Village and the other one said he would make three
monthly payments to the Village. Sherri
said that this was the only way she could see that would get the trees in
question down before another storm came through costing the Village money. Council agreed that this was a good plan for
also told Council that there had been an accident that day. Mr. Johnny Shepherd hit a rock while mowing
that hit a parked truck. She said that
an accident report had been taken and she had called the insurance
company. They took the information and
said that the claims dept. would be calling the owner within 24 hours.
Sherri asked if the
OWDA loan that was obtained to pay CT Consultants for the general plan would
still be rolled over into the project loan if CT wasn’t the engineering firm
Council chooses. Mrs. Shepherd asked
what loan that was. Sherri said that
Resolution 2016-3 was passed before Mrs. Shepherd, Mrs. Mireles, and Mr. Bailey
were on Council. Mr. Wiser went to
explain that in 2016 the EPA was putting a lot of pressure on Shiloh. They were demanding a general plan on how
Shiloh was going to fix the problems they were concerned with. There was a deadline that had to be met and
CT Consultants were called. CT brought
it to Council that a loan could be obtained to pay for the testing and
engineering services that would develop a general plan (not the design plan)
which would satisfy the EPA. This loan
then would be rolled over into the total project loan. He said that in most circumstances, Council
would have met with the engineering firms first and decided on a firm before
the general plan was made. However, due
to time constraints, this time the general plan was done before engineering
firm was chosen for the project.
He went on to say that
although the testing and general plan have been done by CT, if another firm is
chosen for the project, that firm will redo the testing and plan. He explained that another firm will not use
the general plan by CT for two basic reasons.
First of all, the firm will want to redo the tests to make sure they are
accurate. They will not want to stake
putting their name on something that doesn’t work in the end. Secondly, engineering firms make a percentage
of the total project. Therefore, they
want to include all necessary testing and planning in that amount. He did say though that if CT hadn’t come in
with a good plan, he would’ve still advised Council to choose another
firm. He said that though after meeting
with these firms, he feels that CT is willing to use more components of the
existing plants which will ultimately save money. He did say once again though that all three
firms are very qualified to do the project.
Mr. Bailey told Council that the Park Committee met
with Lynn McGinnis and Richard Stephens about the car show to be held August
19, 2017. Plans for the show were
discussed. Several items discussed were
the prizes for the cars, parking for the cars, and items to be raffled off at
the show. The proceeds for the show will
be split between Akron’s Children’s Hospital and the Village of Shiloh Parks. There will be another meeting June 29, 2017.
Member’s Miscellaneous Reports
Stephens asked about the weeds at The Brick Pond. He said that they were out of control. Mr. Wiser said that with the rain, the guys
just hadn’t been able to keep up with everything, but he would make sure they
get to it soon. Sherri said that Nate
Sexton would be starting next week to help the guys with all of the extra work
that summertime brings.
Hall started off with a big Thank You for Johnny Shepherd, Josh Shepherd, and
Plymouth for working through the night on Thursday due to the storm. She said their quick response helped get
everything taken care of much quicker and smoother. She also said that she hadn’t had any
complaints about the Spring Clean Up this year, so she thought it must’ve went
told Council that there were 4 applicants for the zoning inspector position and
she would be scheduling interviews.
went on to tell Council to take the paperwork home that each of the engineering
firms had provided and to go over each one.
She said that she still is in the learning process and values Mr.
Wiser’s opinion. She said that this is
huge decision to make and that it needs to be made wisely as there is a lot of
money at stake that affects every resident. Mr. Stephens asked if the previous motion to
obtain CTI could be rescinded. Mayor
Hall said that it could, but she thought that it would be best if each Council
member took the paperwork home and thought about everything thoroughly before
any more decisions were made.
Stephens made the motion to adjourn. Mr.
Bailey seconded it. The next meeting
will be June 13, 2017 at 6:00 p.m.