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Current Council Meeting Minutes



Regular Meeting
November 28, 2017


            Mayor Hall called the meeting to order at 6:05 p.m.  The meeting was opened with a prayer, followed by the Pledge of Allegiance.  Persons attending:  Jayne Boock, P; Jake Stephens Jr., P;  Lisa Mireles, P; Betty Shepherd, P; Ricky Shepherd, Abs. Unexcused; Danny Bailey, Abs., Excused;  Adm. Bruce Wiser, Abs., Excused;  F/O Sherri Copley, P; Zoning Inspector, Chad Martin, Abs. Excused; Mayor Hall, P.  Minutes of the previous meetings held on November 14, 2017 were read, edited, and approved.




  • See attached.  The bills were presented and examined.  Mrs. Mireles made the motion to pay the bills, including preapproval for Plymouth Hardware, seconded by Mrs. Boock, RC 4 yea.  Mrs. Boock made the motion to ratify the past two council meetings, as only 3 members were able to attend, seconded by Mrs. Mireles, RC 4 yea.

Old Business

            Council discussed the Christmas Tree Lighting.  They said they had a good turnout and it was a really nice time.  Mrs. Boock said that she heard there would be pictures in The Shelby Globe.  Mayor Hall asked if anyone knew how to get copies of the pictures that were taken with Santa.  Mr. Richard Stephens spoke up and said they were supposed to be available on Facebook, “Season’s Greetings”.

            Mrs. Boock brought up closing the park.  Sherri said that with the nice weather, there had been children playing there every day.  Mr. Stephens checked the weather and said it was still supposed to be nice for the rest of the week.  Mrs. Boock made the motion to close the park on December 4, 2017, seconded by Mrs. Shepherd, RC 4 yea.


New Business/Legislation


            A Resolution to Establish a Monthly Sanitary Sewer Charge of $45.00 for Residential and Commercial Uses Commencing December 1, 2017.  3rd reading

            Council discussed this resolution in depth.  After much discussion, it was agreed on that Shiloh really doesn’t have any other options.  Shiloh is being ordered to put in the new wastewater treatment plant and the loan to do so will have to be repaid.  Mrs. Mireles made the motion to pass Resolution 2017-8, seconded by Mrs. Boock, RC:  Mrs. Boock, yea; Mr. Stephens, yea; Mrs. Mireles, yea; Mrs. Shepherd, nay. 


            RESOLUTION 2017-9

            A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor 3rd reading.


            After reviewing the paperwork, Mrs. Boock made the motion to pass Resolution 2017-9, seconded by Mr. Stephens, RC 4 yea.


Guest Presentation

            Jon Briggs, Senior Patrol Leader and Mike Briggs, Chartered Organization Representative of BSA Troop 544

            Mr. Jon Briggs asked Council about having a camp-in at the school on December 9, 2017.  He said the camp-in would be from 6 p.m. to 9 a.m.  He said they would play basketball, board games, eat pizza and have fun.  Mrs. Mireles asked if there would be adult supervision.  Mr. Jon Briggs said there would be and Mr. Mike Briggs agreed that there would.  Mrs. Boock made the motion to allow the troop to hold the camp-in, seconded by Mrs. Mireles, RC 4 yea.


Resident’s Input

            Mayor Hall welcomed Mr. Richard Stephens and asked if he had anything to say.  Mr. Stephens said that the light on Euclid Street was going bad.  Council discussed several streets that need to be checked out. 


Village Inspector’s Report


Village Administrator’s Report


            Council read Mr. Wiser’s report.  Sherri explained the issues with the control computer at the water plant.  The storm damage to the computer and its components is estimated at $17,000.  She said that she is turning it into insurance, but not sure what they will actually pay.

Fiscal Officer’s Report

            Sherri read Council a thank you note and invitation from the Council of Aging.  She also told them that it has been posted that anyone interested in being on Council next year needs to have their letter of interest turned into the office by December 15, 2017.  She then asked about the employee gift cards.  She said she wasn’t sure if that was automatic or had to be approved each year.  Mrs. Boock said she thought it was automatic but made the motion just in case, to buy each employee a $25 gift card for Community Markets.  Mrs. Mireles seconded it, RC 4 yea.



Standing Committee Reports

            Mrs. Mireles said the Utility Committee had met and would have a report for Council next meeting.



Council Member’s Miscellaneous Reports


            Mrs. Boock brought up why Mr. Ricky Shepherd was still on Council even though he hadn’t been to a meeting.  Mayor Hall reminded Council that she had stated that she would excuse any member if they had to work.  Mrs. Boock said that even if he was working, he hadn’t contacted anyone to tell them that and that makes him unexcused.  Mayor Hall said that as of January 1, 2018 she would have new requirements.  She said that unless it was an emergency, she expects any council member to provide written notice at least 24 hours in advance if they are not able to attend a meeting. 


Mayor’s Report

            Mayor Hall started off by congratulating Mr. Johnny Shepherd for returning to Council starting January 1, 2018.  She then said that Council would have 30 days to fill the 3 vacant seats.  If they were not filled by then, she would make the appointments. She said they would have the first Council meeting of the year, January 1 at 9:00 a.m.  She went on to thank Mrs. Boock for doing a good job at the last two meetings, when she could not attend.  She said she thought the town and the starbursts all look really nice.


Executive Session



            Mr. Stephens made the motion to adjourn, Mrs. Boock seconded it.  The next regular council meeting will be December 12, 2017 at 5:00 p.m.

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